Food Truck Commissary Agreement
Agreement between a mobile food unit and the commissary that services it. Parts A to F follow the fields on the Florida, Maricopa County, Washington, New York City and North Carolina agency forms. Where your health department publishes its own form, file that form and use Part G for the business terms.
Part A. The parties
Mobile food unit (the vendor)
Business or DBA name
Unit type (truck, trailer, pushcart)
Owner or permit holder (legal name)
Permit, license or record number
Decal number or license plate
Vehicle make and model
Phone
Mailing address
Commissary
Legal name and DBA
Permit or license number
Issuing agency (state, county or city)
Owner or permit holder
Manager on site (name and title)
Phone
Business hours
Street address, city, state, ZIP, county
Part B. Services the commissary will provide
Check only the services the commissary actually offers and the unit's menu needs. Agencies verify the list against the facility.
- Potable water fill
- Wastewater (gray water) disposal: mop sink, utility sink or dump station
- Garbage and refuse disposal
- Grease and fryer oil disposal
- Warewashing: approved three-compartment sink or commercial dishwasher
- Handwashing sink
- Food preparation space (raw meat station, produce prep sink)
- Dry storage for food and single-service items, labeled, used only by the vendor
- Refrigerated storage: ______ cubic feet
- Frozen storage: ______ cubic feet
- Ice: ______ pounds per day
- Chemical storage
- Propane or fuel storage or supply
- Cleaning and servicing area for the unit
- Storage of the unit when not in operation (overnight parking)
- Electrical hookups and power
- Restroom access
- After-hours entrance key or code
- Other: ______________________________
Part C. Access schedule
Days and hours the vendor may use the commissary. The agency reads this against the unit's route and menu.
Part D. The vendor agrees to
- Report to the commissary at least once each operating day, or at the frequency approved by the regulatory authority that issued the unit's permit, for supplies, cleaning, servicing, water fill and waste disposal.
- Keep a written log of every visit (date, time in, time out, services used) on board the unit, and keep each log for at least one year, available to the regulatory authority on request.
- Store food, equipment and supplies only in the designated, labeled areas assigned to the unit, and only during the days and hours listed in Part C.
- Leave the shared sinks, prep surfaces and service area clean and sanitized after each use.
- Notify the commissary and the regulatory authority, in writing and within the agency's deadline, of any change to this agreement, including a move to a different commissary.
- Keep the unit's permit or license number displayed on the unit as the regulatory authority requires.
Part E. The commissary agrees to
- Hold a current food establishment permit or license from the agency named in Part A for the whole term, and notify the vendor in writing immediately if it is suspended, revoked or not renewed.
- Provide the services checked in Part B during the days and hours listed in Part C, with potable water and approved wastewater and garbage disposal.
- Keep a registry or log of the vendor's visits (date and time) and make it available to the regulatory authority on request.
- Allow the regulatory authority to inspect the premises during business hours in connection with the vendor's permit.
- Give the vendor and the regulatory authority written notice before rescinding this agreement, with the notice period in Part F.
Part F. Term and signatures
Washington renews the agreement every year and NYC within two; most agencies want a fresh copy at every permit renewal.
Start date
End or renewal date
Written notice to end (days)
Vendor (unit permit holder)
Signature
Printed name and title
Date
Commissary (permit holder)
Signature
Printed name and title
Date
Notary (only where the agency or city requires it)
State of ____________, County of ____________. Subscribed and sworn before me on ____________ by ______________________________.
Notary signature ______________________________ Commission expires ____________
Part G. Business terms addendum
The health department's form stops at services and signatures. These are the terms between the vendor and the kitchen; keep them with the agreement.
Rent amount and period (month, week, hour)
Due date and late fee
Deposit and conditions for return
Included in rent (water, power, dumpster, grease)
Billed separately or metered
Dry storage assigned (shelves, location)
Cooler and freezer space assigned (cubic feet)
Parking space, overnight allowed, second vehicle
Liability for damage in the lot
Keys, codes, after-hours rules
Cleaning: who, what, when
Certificate of insurance: limits, additional insured, renewal date
If the commissary loses its permit
Termination notice (days) and refund of prepaid rent
Vendor signature and date
Commissary signature and date
This template is general information, not legal advice, and it does not replace the form your health department publishes. Requirements change by state, county and city; confirm them with the agency that issues your permit. Latest version: runpitstop.com/templates/food-truck-commissary-agreement
Read the guide behind the template
What a food truck commissary agreement must say: the Florida, Maricopa County, Washington, NYC, North Carolina and California forms side by side, who signs, when it is due, and the mistakes that get a packet sent back.
Most commissaries ask for a certificate of insurance naming them as additional insured before they sign.
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